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AI BACKOFFICE FOR TRUCKING FLEETS

Your fleet backoffice, run by AI agents.

FleetRun builds a free AI workspace for your trucking business, connects to the tools you already use, and gives you agents that chase paperwork, watch safety records, prep renewals, organize driver and vehicle files, and keep billing and compliance moving.

Agents do the busywork. You approve what matters.

Free when FleetRun is your broker. Paid plans available.

FleetRun Work hub: AI agents tracking open items, items waiting on you, completed work, SLA risk, recent activity, and active agents.

Start new, or connect what already runs your fleet.

FleetRun works across the systems you already use, then turns repeated backoffice work into agent-run workflows.

Safety Watch

Safety Watch card: agents monitor DOT/CSA changes, violations, and inspections; humans approve corrective action and driver coaching.

Insurance Renewals

Insurance Renewals card: agents track expirations and prepare quote and BOR packets; humans approve BOR and coverage decisions.

Driver Files

Driver Files card: agents organize licenses, med cards, MVRs, and DQ files; humans approve hiring and sensitive driver actions.

POD To Invoice

POD To Invoice card: agents chase BOLs, PODs, and receipts and track invoice status; humans approve invoice send and collections.

Dispatch Inbox

Dispatch Inbox card: agents read messages, extract load details, and keep paperwork tied to each trip; humans approve loads and pricing.

Maintenance Desk

Maintenance Desk card: agents track PM schedules, DVIR issues, and inspections; humans approve shop authorization and downtime.

Fuel, Tolls & IFTA

Fuel, Tolls and IFTA card: agents collect fuel, trip mile, and toll data and flag mismatches; humans approve filings and disputes.

Compliance Calendar

Compliance Calendar card: agents watch renewals, permits, and filings; humans approve official filings and legal submissions.

Safety

AI catches violations early and helps your team act fast.

Insurance

Renewals on time, coverage accurate, less manual work.

Driver Files

Complete driver files, fewer expirations, ready for your audit.

Billing Docs

Invoices, PODs, and settlements organized and easy to find.

BACKOFFICE AI AGENTS FOR FLEET OPERATIONS

AI agents for the manual work fleets live with every day.

Agents do the chasing, organizing, drafting, and flagging. Your team approves the calls that matter.

Safety Agent

Monitoring your fleet 24/7 and flagging risk early.

3 actions need approval
QueueSignalsTrendsHistory

Action queue

5
Priority

  • Unsafe following detected

    Unit 7421 · I-94 E, 3 mi W of rest area

    High2m ago

  • Driver inspection due

    Unit 5318 · Inspection due in 1 day

    Medium15m ago

  • Hard braking trend

    Unit 6489 · 4 hard brakes in 25 miles

    Medium32m ago

  • HOS violation response

    Driver J. Martinez · Requested

    Low1h ago

  • Inspection document ready

    Unit 9203 · Pre-trip – No defects

    Low2h ago

Recent signal

Unsafe following detected

Time
Today, 9:14 AM
Location
I-94 E, 3 mi W of rest area
Vehicle
Unit 7421
Speed
66 mph in 65 zone
Driver
J. Martinez

Suggested actions

Driver coachingReview videoSend driver message

Approvals

7

  • Driver coaching

    J. Martinez

  • Unsafe following

    Unit 7421

  • Inspection update

    Unit 9203

  • HOS violation

    Driver response

    Pending

  • Hard braking trend

    Unit 6489

    Pending

How FleetRun works.

  1. 1

    Build the fleet profile

    FleetRun starts from your DOT number and builds the initial operating picture.

  2. 2

    Connect systems and documents

    Bring in the tools, inboxes, folders, portals, and spreadsheets you already use.

  3. 3

    Agents find the work

    FleetRun detects missing records, deadlines, safety changes, renewal needs, and billing gaps.

  4. 4

    Humans approve what matters

    Agents draft, chase, prepare, and recommend. Your team approves sensitive decisions.

  5. 5

    The workspace gets smarter

    Every record, thread, approval, and workflow improves the fleet backoffice system.

Free software, aligned with insurance brokerage.

FleetRun is free for fleets that appoint us as broker of record, because brokerage commissions fund the product. Prefer to keep your current broker? Run the same AI backoffice on a paid subscription. Either way, your insurance data, quote packets, and carrier records stay organized inside the workspace.

  • Free for fleets that choose FleetRun as broker of record.
  • Paid subscription available with no broker change.
  • BOR workflows are optional and approval-based.
  • Insurance data, quote packets, and carrier records stay in your workspace.

Agents run the busywork. People stay in control.

Agents can

  • Draft emails
  • Summarize record changes
  • Prepare packets
  • Chase missing documents
  • Flag deadlines
  • Recommend next actions

Humans approve

  • Insurance binding
  • BOR changes
  • Legal filings
  • Payments
  • Driver employment actions
  • Sensitive customer or carrier messages

Built to work across the stack fleets already have.

TMSELDEmailSpreadsheetsAccountingFuel cardsDocument foldersInsurance portalsSafety dataMaintenance records

Start free.

Broker model

$0

Appoint FleetRun as your broker of record and your full AI backoffice workspace is free — safety, documents, insurance prep, drivers, vehicles, billing, and compliance.

Start free

Subscription

Monthly

Want to keep your current broker? Run the same AI backoffice on a monthly subscription instead.

Start free

You choose during onboarding: appoint FleetRun as broker of record for the free plan, or keep your broker on a paid subscription. No forced broker switch.

Questions fleets ask first.

Is FleetRun mainly insurance software?

No. The main product is a free AI backoffice for trucking fleets. Insurance is one major workflow and the business model behind keeping the software free.

Do I have to switch brokers?

No. Appoint FleetRun as your broker of record for the free plan, or keep your current broker on a paid subscription. BOR workflows are optional and approval-based.

Can FleetRun work with my existing systems?

Yes. FleetRun is designed to connect to existing fleet tools first, then automate repeated workflows over time.

Can agents take actions without approval?

FleetRun can automate low-risk work, but sensitive actions such as insurance changes, filings, payments, and employment decisions require human approval.

Can we get our own server later?

Yes. FleetRun starts as a hosted workspace. Fleets that want deeper ownership can later move into their own FleetRun runtime when that path is enabled for them.

Put your fleet backoffice on autopilot.

Start with your DOT number. FleetRun will build the first version of your AI workspace.